This policy explains the data protection practices of Ken Kennedy in connection with our client services. We respect your right to privacy, and we will keep your personal information secure and process it in accordance with EU and Irish data protection law.
How we use Personal Information
For our Clients and Related Individuals
If you are or have been a client of Ken Kennedy, we will collect and process your personal data as part of our services. If you are an officer, shareholder, employee or partner of one of our corporate clients, or a family member of an individual client, then we might also collect and process your personal data as part of our services to the client. The data we hold will include any personal data provided to us by the client during the engagement and may include your name, contact information, a copy of your passport or other ID, bank account information for payments, and details about the matter in which the client has engaged us to represent them. We will only process your data in order to provide our legal or consulting services to our client. Our legal bases for this processing are that it is necessary to perform our contractual obligations to the client, and is in our legitimate interest in the administration and operation of our firm. We will retain your data for a period of 7 years because we believe we have a legal responsibility to retain client files for this period.
Information relevant to legal services to our clients
If your personal information is relevant to the services we provide to our clients, we might also collect and process your personal information. For example, if we are representing a client in litigation we will likely collect or receive personal information regarding plaintiffs/defendants, notice parties, solicitors, barristers, witnesses and service providers. We will only process your data in order to provide our legal or consulting services to our client. Our legal basis for this processing is that it is in our legitimate interest in the administration and operation of our firm. We will retain your data for a period of 7 years because we believe we have a legal responsibility to retain client files for this period.
Who we share your Personal Information with
- Our employees and contractors who need to access personal information to provide legal services;
- Our IT, cloud and e-mail service providers
- Other third parties necessary to provide our client services
Where Ken Kennedy discloses personal information to third parties we ensure that we have an appropriate agreement in place that protect your personal information and complies with our data protection obligations. In certain circumstances Ken Kennedy may have a legal obligation to share your personal information with law enforcement officials or regulatory authorities.
Transfers of data outside the European Economic Area (EEA)
When instructed by a client, we sometimes transfer personal information to third parties outside the EEA such as foreign law firms, clients and affiliates of clients. For such transfer we put in place the safeguard of entering into the European Commission approved Standard Contractual Clauses or another approved safeguard.
Our website uses Google Analytics, a web analysis service of Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, www.google.com (“Google Analytics” or “Google”). Google Analytics employs cookies that are stored to your computer in order to facilitate an analysis of your use of the site. The information generated by these cookies, such as time, place and frequency of your visits to our site, including your IP address, is transmitted to Google’s location in the US and stored there.
In using Google Analytics our website employs the extension “anonymizeIp”. In doing so, Google abbreviates and thereby anonymizes your IP address before transferring it from EU/EEA member states. Google uses this information to analyze your use of our site, to compile reports for us on internet activity and to provide other services relating to our website.
Google Analytics also uses electronic images known as web beacons (sometimes called single pixel gifs) and are used along with cookies to compile aggregated statistics to analyze how our site is used.
You can find additional information on how to install the browser add-on referenced above at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
For the cases in which personal data is transferred to the US, Google has self-certified pursuant to the EU-US Privacy Shield (https://www.privacyshield.gov/EU-US-Framework).
Under EU and Irish data protection law you have the following rights:
Access, Rectification or Erasure: You have the right of access to personal information we hold about you in our records. You are also entitled to have your personal data corrected if it is inaccurate or erased if we do not have a legitimate reason for retaining your data.
To request any of these actions, please contact our privacy officer by e-mail at [email protected] by phone at 01 524 1054, or by post to Ken Kennedy Solicitors, 31 Heytesbury Lane, Ballsbridge, Dublin 4. If you believe we are processing your personal information improperly, please let us know. You can also file a complaint with the Irish Data Protection Commissioner. For information on how to file a complaint, see their website at www.dataprotection.ie.
To make a request regarding your personal data under the GDPR, please submit your request in writing or via email:
Ken Kennedy Solicitors
31 Heytesbury Lane
Tel: +353 (1) 5241054
Email: [email protected]